A property inspection can leave your team with hundreds of photographs and filenames that explain nothing. Before anyone can prepare the report, someone has to open the images, identify the rooms and sort them into usable groups. This AI photo sorting system handles that first pass, giving your team an organised set of pictures to review.
You upload photographs to a Google Drive folder labelled with the property and inspection date. We build a running workflow in n8n that examines each image, suggests a room type and identifies visible features such as windows, flooring or kitchen units. It creates organised copies and a linked photo index while preserving the original files.
For example, a letting agent uploads 180 photographs after a checkout inspection. The system groups the images into kitchen, bathroom, bedroom and other agreed categories, then places uncertain images in a review folder. The agent can locate photographs of bathroom fittings without opening every image from the visit.
What You Get:
- A working n8n workflow that processes new photographs added to one designated Google Drive inspection folder.
- AI image classification configured for up to 12 agreed room and area categories, including a separate category for uncertain images.
- Descriptive filenames containing the inspection reference, suggested room type and main visible feature.
- Organised copies of your photographs, with the original files retained unchanged.
- A Google Sheets photo index containing thumbnails or file links, suggested categories and short descriptions.
- Testing and refinement against up to 200 sample photographs from your own inspections.
- Failed-upload alerts, operating instructions and a live handover session so your team can run the workflow.
The Benefits to You:
- Staff can upload photographs together instead of sorting every file before work begins.
- Consistent room categories give everyone the same way to find inspection images.
- Descriptive filenames make downloaded photographs easier to identify outside the shared folder.
- Preserved originals let your team return to the source photograph whenever needed.
- A linked index makes it easier to select relevant photographs while preparing a report.
- Testing with your own images helps adapt the sorting rules to the properties you inspect.
- Clear alerts and handover instructions help your team deal with interrupted runs.
The build covers one shared workspace, one folder structure and one set of classification rules. Hosting and AI usage charges are paid separately through your accounts. The system suggests room types and visible features; your team reviews the results, identifies individual rooms where several look alike, and makes all condition assessments.
Get in touch with a sample inspection folder and your preferred room categories so we can confirm the scope.
